Object types

Data subject category

Data subjects represent the group of people whose personal data is processed.

Fields

Name — unique name of the data subject category.
Description — generic description of the data subject category.
Location — country where the estimated data subjects are located.
Estimated subjects — estimate how many data subjects are related to the category.
Icon — icon representing the object.
Files — any relevant files or URLs related to the data subject category object.

Example data subject category object Customer showing description, group, location, and estimated number of data subjects

Organization

Organizations are business entities that are a part of data processing activities. Typically a vendor, subsidiary, or an authority.

Fields

Name
Business identification
VAT identification
Street address
Postal code
Location
Internal — is this organization part of your organization.
Description — generic description for the organization.
Attach files — browse, drag and drop, or attach existing file(s) to the object.

Example organization object CRM Awesomeness Inc. showing description, group, business and VAT identification, location, and address

Organization Customer Data Inc. shown as a data source with Inventory, Connections, Disclosures, and Transfers to 3rd countries tabs

Server

Server is a background object and it cannot be added on the data flow map in designs. Servers can only be created from the Asset Management object view. Link all databases and system objects to a server for them to inherit the correct location of the data.

Fields

Name
Description
Official name — official / commercial name of the system.
Location — country where the server is located.
Type — define either a cloud or an on-premise server.
Provider — organization that is the system provider.
Maintenance provider — organization that provides maintenance for the system (can be the same or a different organization than the provider).
Server — server that is storing the processed personal data.
Deployment date — when the system was deployed.
Disposal date — planned disposal date.
Icon — icon representing the system.
Files — any relevant files or URLs related to the system.

Example on-premise server object Super Server located in Finland with provider and maintenance provider

Example cloud server object Customer Inc. Server (USA) located in the United States with provider and maintenance provider

System

System object represents an IT system, software application, module, website, etc.

Fields

Name — unique name of the system.
Description — generic description of the system.
Official name — official / commercial name of the system.
Internal responsible person
Provider — organization that is the system provider.
Maintenance provider — organization that provides maintenance for the system (can be the same or a different organization than the provider).
Server — server that is storing the processed personal data.
Deployment date — when the system was deployed.
Disposal date — planned disposal date.
Icon — icon representing the system.
Files — any relevant files or URLs related to the system.

Example system object Super System with description, group, server location, provider, maintenance provider, server, and responsible person

Example system object Super Analytics System with deployment and disposal dates, provider, maintenance provider, and server

Storage

Storage represents a digital or physical information storage in which personal data is stored. Examples include a database, backup, data warehouse, archive, paper, filing cabinet, hard drive, USB stick, or any kind of device.

Fields

Name — unique name of the storage.
Description — generic description of the storage.
Official name — official / commercial name of the storage.
Internal responsible person
Provider — organization that is the storage provider.
Maintenance provider — organization that provides maintenance for the storage (can be the same or a different organization than the provider).
Server — server that is storing the processed personal data.
Deployment date — when the storage was deployed.
Disposal date — planned disposal date.
Icon — icon representing the storage.
Files — any relevant files or URLs related to the storage.

Example storage object Super System DB linked to the Super Server, located in Finland, with provider and maintenance provider

Customer service

Customer service object represents a group of employees that are in direct contact with the data subject and do data processing activities, such as receiving, typing, and filling information into a system or a paper form. Examples include customer service personnel in offices, retail stores, receptions, and call centers, or healthcare (nurses, physicians, therapists) or educational employees (teachers) doing clerical work.

Fields

Name — unique name of the customer service.
Description — generic description of the customer service.
Organization — organization that the customer service persons belong to.
Location — country where the customer service is provided from.
Files — any relevant files or URLs related to the customer service.

Example customer service object Customer Support located in Sweden and linked to the Customer Data Inc. organization

Personnel role

Personnel role is a group of people who have access to data. They may conduct data processing activities such as transferring data from one system to another, or transferring data between physical or other storages to systems and storages.

Fields

Name — unique name of the personnel role.
Description — generic description of the personnel role.
Personnel role organization — organization that the personnel role belongs to.
Location
Icon — icon representing the personnel role.
Files — any relevant files or URLs related to the personnel role.

Example personnel role object Engagement Team located in the United Kingdom and linked to the Customer Data Inc. organization